Interfaces

Independent systems/applications interact with each other by means of an interface. To ensure the integrity of data that is transferred between applications, one must understand the processes and languages in play.

This page provides tools and information for "Professional Users" to help you understand how these processes work and how data runs within HRMS environment.

HRMS Interface Design Index

Note: Use the Master Value List to reference filed values for all interfaces, and use the Interface Master List to see current agencies using interface.

 

Interface Interface Name Functional Area Inbound/Outbound
GAP 1 Time and Leave Activity TIME INBOUND
GAP 101 Time and Leave Activity eTime TIME INBOUND
GAP 7 Payroll Accounting Details FINANCIAL OUTBOUND
GAP 8 Leave Summary TIME OUTBOUND
GAP 9 Employee Master Data PA OUTBOUND
GAP 10 Position Data OMPA OUTBOUND
GAP 11 Payroll Details PAYROLL OUTBOUND
GAP 17 Org Codes, Attendance Units OMPA OUTBOUND
GAP 23 Quota Balances Inbound TIME OUTBOUND
GAP 25 Job/Job Titles Information OMPA OUTBOUND
GAP 30 Pay Ranges and Salary Information COMP OUTBOUND
GAP 34 Payroll Deductions FINANCIAL OUTBOUND
GAP 38 Update Employee Cost Distribution FINANCIAL INBOUND
GAP 39 Update Position Cost Distribution FINANCIAL INBOUND
GAP 57 Work History PAYROLL OUTBOUND

Interface Design

eTime Data Interface

  1. Employee Information
    a. Summary: CTS outbound interface providing employee data from HRMS as identified in the Employee Information eTime Data Interface Description.
    b. Data Transmission: Two (2) versions of this interface is provided as follows:
    ​​     i.  Once per hour (near real time) for employee changes during the standard work day hours via the WorkForce hosted web service
        ii. Nightly a full statewide employee file prior to 11:59 pm (PST) via the WorkForce SFT

  2. Employee Work History
    a.  Summary: CTS outbound interface providing any work or leave time recorded in HRMS in the two (2) years prior to the extraction date for employees in the Time and Leave System.
    b.  Data Transmission:  Semi-monthly following payroll processing via the WorkForce SFT

  3. Employee Retro Information
    a. Summary: CTS outbound interface providing retro changes to employee data from HRMS as described in the Employee Retro Information eTime Data Interface Description.
    b. Data Transmission: Nightly prior to 11:59 pm (PST) via the WorkForce SFT.

  4. Position Cost Distribution
    a. Summary: CTS outbound interface providing the current position cost object and percentage information from the HRMS InfoType 1018.
    b. Data Transmission: Nightly on standard work days prior to 11:59pm (PST) via the WorkForce SFT.

  5. Labor Distribution and Work Activity Codes
    a. Summary: CTS outbound interface providing Labor Distribution related data from HRMS, AFRS, and cost allocated work activity codes provided by the agencies..
    b. Data Transmission: Nightly on standard work days prior to 11:59 pm (PST) via the WorkForce SFT.

  6. Payroll Data (Gap 101)
    a. Summary: Agency outbound interface to CTS containing time and leave data (including timesheet amendments) from the Time and Leave System application.
    b. Data Transmission: Semi-Monthly Payroll Processing via the CTS SFT.
        i. Days 0-2 prior to 7:00 pm (PST).
       ii. Day 3 prior to 5:00 pm (PST).

  7. Work Activity Codes
    a. Summary: Agency outbound interface containing cost allocated work activity codes.
    b. Data Transmission: Nightly on standard work days prior to 8:00 pm (PST) via the CTS SFT.

  8. Employee Leave History
    a. Summary: CTS outbound interface providing any distributed leave hours recorded in HRMS in the two (2) years prior to the extraction date for employees in the Time and Leave System. 
    b. Data Transmission:  Semi-monthly following payroll processing via the WorkForce SFT

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