Year End 2016 Schedule

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The schedule below outlines 2016 year end processing activities through January 2017.

Note: Schedule is subject to change, please review periodically.

Normal HRMS System Availability: 6 a.m. to 8 p.m. Mon. - Sat.

2016 Agency Year End Checklist

2016

Date 2016 Year End Processing & Preparations

Wednesday
Oct. 13

1st run of EVS Verification Report (See Year End SSV page)
Wednesday
Nov. 9
Personnel/Payroll Association (PPA) Meeting, 9:00am - 12:00pm-- Includes review of year end activities (PPA Web page)
Thursday
Nov. 10
2nd run  EVS Verification Report (See Year End SSV page)
Friday 
Dec. 9
Research and correct employees locked out of 12/10 payroll
Thursday
​Dec. 15
Final Off Cycle Workbench Cutoff for 2016
Last day for Cancellations
Friday 
Dec. 16
Complete Master Data updates for current period
  Execute payroll simulations -- check for claims and redlines
  Execute Preemptive Reports:
ZHR_RPTPYN06 -- Basic Data Check
ZHR_RPTPYN07 -- Time Data Check
ZHR_RPTPYN08 -- Compensation Data Check 
  Day 1 -- Normal Schedule for HRMS System availability
Monday
Dec. 19
Review payroll and financial errors
  Day 2 -- Normal Schedule for HRMS System availability
  Execute Payroll Threshold Report
ZHR_RPTPYN09
Tuesday
Dec. 20
Day 3 -- Normal Schedule for HRMS System availability
  Execute Reports
ZHR_RPTPYN09 -- Payroll Threshold Report
ZHR_RPTPYN33 -- Payroll Journal (review gross to net)
ZHR_RPTBNN03 -- Report for GAP N03 (review retirement exceptions)
ZHR_RPTBNN29 -- Retirement Contributions (review EEs with missing retirement rate %) 
  Review payroll and financial errors  (both Day 2 errors and after the noon payroll run)
Wednesday
Dec. 21
Day 4 -- Normal Schedule for HRMS System availability
  Research employees locked out of the 12/24 payroll
Friday
Dec. 23    
Sick Leave Buyout -- 1st Test Reports
Tuesday
​Dec. 27
3rd run EVS Verification Report (See Year End SSV page)
Wednesday
Jan. 4, 2017
Recommended deadline for Manual Year-to-Date (YTD) Adjustments for 2016 to be included on Form W-2:  Reminder:  This includes manual adjustments for Other State withholding taxes
  Verify that employees' mailing addresses on IT0006 are current ​and ​not end dated.
​​Thursday
Jan. 5
WaTech to deactivate Tax Reporter role -- last minute YTD manual entries will need to be completed before Tax Reporter role is deactivated.  Reminder:  This includes manual adjustments for Other State withholding taxes
Friday
Jan. 6
Start statewide W-2 processing
  Sick Leave Buyout -- 2nd Test Reports
Monday
Jan. 9
2017 LNI rates implemented
Friday
Jan. 13
Sick Leave Buyout-- Final Processing
Friday
Jan. 13
Target date for WaTech to reactivate Tax Reporter Role
Thursday
Jan. 19
Agencies complete Manual YTD Adj. to be included on 941. Remember to check if a W2C will be required. Adjustments will not be included on W2 processed by WaTech on January 7.
  Execute the fourth quarter 2016 Federal Tax Report form 941. All manual YTD adjustments input after executing your agency's IRS 941 2016 production run will not be included. Please verify the manual adjustments through the Tax Reporter Log Manager (manual adjustments ignored).

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