Enterprise Systems

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1099-MISC Reporting

This form is used to report payments for rent, services, contractors, and other miscellaneous income payments. WaTech uses the Account Ability application by Integrated Data Management Systems as an enterprise tool for preparation and transmission of the Internal Revenue Service's 1099-MISC form. This tool replaces the Agency Financial Reporting System (AFRS) 1099 reporting process.

Features of the application include:

Accounts Receivable System (AR)

The Enterprise Accounts Receivable System (AR) tracks and manages monies owed to an agency by its customers. Invoices created by the system electronically update the general ledger balances in the Agency Financial Reporting System (AFRS) and payments received are then applied to outstanding invoices. 

The system also has tools available for handling varying degrees of delinquent balances including reports, assessment of interest charges and collection letters.

Agency Financial Reporting System (AFRS)

The Agency Financial Reporting System (AFRS) is Washington State’s central hub for accounting information. It gives users the ability to pay agency bills, receive payments, reimburse travel and accomplish many other business financial processes. This system interfaces with numerous budget and accounting systems, and is one of the most widely used applications by Washington state agencies and higher education institutions. Most system users update accounting information daily.

Bill Analysis and Tracking System (BATS)

The Bill Analysis Tracking System (BATS) is used by agencies to manage and track legislation. Agencies create and submit agency request legislation to the Office of Financial Management, manage their agency request legislation, track and analyze bills working their way through the Legislature, and assign tasks and activities related to bills. BATS also is used by OFM and the Governor’s Office to make recommendations and decisions on enrolled bills.

Budget Development System (BDS)

BDS allows for online development of the agency's operating and transportation budget requests. BDS supports multiple budget versions so agencies can easily develop various scenarios. Security levels are built in to ensure that only users with the appropriate level of authority have the ability to make changes after records are locked. 

Capital Asset Management System (CAMS)

The Capital Asset Management System (CAMS) is a mainframe computer based capital asset accounting system used by most state agencies to account for their capital assets. The purpose of CAMS is to provide control of and accountability for capital assets, to provide information for management reports and financial statements, and to monitor the physical condition of capital assets. CAMS is used to account for capital assets that meet the state’s capitalization policy listed in the State Administrative and Accounting Manual (SAAM 30.20.20).

Capital Budget System (CBS)

CBS allows for the online development of the agency's capital budget request. It supports multiple budget versions so agencies can easily develop various scenarios. A project estimation tool is available within the application that calculates the necessary costs for completing a capital project including automatic calculations for inflation factors, taxes, etc. Security levels are built in to ensure that only users with the appropriate level of authority have the ability to make changes after records are locked.

Client Service Contracts Database (CSCD)

The Client Service Contracts Database (CSCD) is a central database of all client service contracts/contractors. Client services are those provided directly to agency clients including medical and dental services, employment and training programs, residential care, and subsidized housing. The purpose of this statewide database is to assist agencies that award most of the state's client service contracts in coordinating their contract oversight activities.

Cost Allocation System (CAS)

The Cost Allocation System (CAS) creates cost allocation plans using data in the state-owned accounting system called the Agency Financial Reporting System (AFRS). For example, the system tracks expenditures related to state assistance programs and federal grants. The system uses real data, not estimates, so an agency’s direct and overhead expenditures are cost-allocated as they occur.

Desktop Support Services

Design, implement, operate, maintain, and support technology infrastructure and end-user services necessary to meet the Customer’s business needs on supported endpoints.

Features and Benefits:

Disclosure Forms Application (DF)

The Disclosure Forms Application (DF) is a web-based computer system that allows state agencies to enter financial information that is not available in the Agency Financial Reporting System (AFRS). Every state agency is required to enter data into the Disclosure Forms Application, including colleges and universities. The Office of Financial Management Statewide Accounting team (OFM SWA) uses this data to complete the Comprehensive Annual Financial Report (CAFR) and the Federal Single Audit Report.

Enterprise Contract Management System (ECMS)

ECMS is a secure web application for managing, reporting and tracking agency contract information. It provides an input and database structure for agencies to enter contract information. Many contract fields are pre-defined with selection of values from drop-down lists, which provides constancy in the information entered in each field. 

The Ad Hoc reporting tool under ECMS, Universe in Web Intelligence, provides users the ability to query, organize, and analyze data for reporting and research purpose.

Enterprise Reporting (ER)

Enterprise Reporting Services (ER) supports reporting needs for the State of Washington. ER partners with state agencies to ensure they have the reporting platforms, tools, and support necessary to perform their work more efficiently and effectively. Specialized services include:

Fiscal Note System (FNS)

The Legislature, agencies and the Office of Financial Management (OFM) use the Fiscal Note System (FNS) to request, prepare, transmit, approve, distribute and monitor the status of fiscal notes. A fiscal note is an estimate of the financial impact of a legislative bill. 

Agencies can prepare fiscal note content outside the FNS and then copy and paste the content into the system. The FNS must be used to transmit completed notes to OFM.

HR Data Mart (HRDM)

The HR Data Mart (HRDM) provides access to data in PAY1, the former state payroll system. PAY1 was used prior to 2006. Agencies can look at payroll, employee position appointment and employee history data. Data “snapshots” for pre-defined time periods are available in the HR Data Mart.

Human Resource Management System (HRMS)

The Human Resource Management System (HRMS) is the enterprise HR and payroll system for Washington State government. HRMS captures and distributes statewide personnel, payroll, and financial data, and processes payroll for approximately 70,000 employees in more than 100 agencies.

Installing the Citrix Receiver

The Account Ability application as made available by Washington Technology Solutions (WaTech) requires that the user install the Citrix Receiver client. Citrix Receiver is a product that allows a PC-based application to work over an inter- or intranet connection, without having to install the application itself on the workstation. The Citrix Receiver client connects the user's workstation with the Citrix server and these components "channel" the Account Ability application to you as if it were running on your workstation.

Results through Performance Management System (RPM)

The Results through Performance Management (RPM) system contains information on performance measures that can indicate how much, how well, and at what level agencies are providing products or services to customers. A performance measure is based on data, and tells a story about whether an agency or activity is achieving its objectives, and if progress is being made toward reaching policy or organizational goals. 

Salary Projection System (SPS)

The Salary Projection System (SPS) provides estimates for salary and benefit needs. These are used to prepare budget allotments, biennial and annual budgets, fiscal note estimates for the Legislature, and for labor negotiations. Projections include provisions for new hires, terminations, salary increases, benefit changes, and other time-consuming computations.

Statewide Vendor/Payee Services (SVPS)

WaTech maintains a central vendor file for Washington State agencies to use for processing vendor payments. This allows you, as a vendor, to receive payments from all participating state agencies by direct deposit, the state's preferred method of payment.

The Allotment System (TALS)

TALS allows online development of the agency’s capital and operating allotment packages. It supports the allotment development, management, review, reporting and monitoring needs for state agencies, the Legislature, the Office of Financial Management (OFM), and the public. Agency allotments can be developed at any level of detail to allow for detailed analysis. Security levels are built in to ensure that only users with the appropriate level of authority have the ability to make changes after records are locked.

Time Management System (TMS)

The Time Management System (TMS) is a time collection and labor distribution system. TMS collects information from the state’s Human Resources Management System (HRMS). Within TMS, an employee codes hours for each project they work on. In addition, leave time is entered. TMS then reconciles the total hours input with actual hours, and sends data to the Agency Financial Reporting System (AFRS).

Travel and Expense Management (TEMS)

TEMS is the system that state agencies use to manage travel reimbursement requests. Once a user is authorized by their agency administrator, they can complete and submit a travel reimbursement request directly through the system for processing. TEMS automatically forwards the request to the supervisor responsible for approval, then on to the fiscal office for review and payment. TEMS can be accessed through the state intranet or the internet.

Version Reporting System (VRS)

The Version Reporting System (VRS) provides agencies with prompt electronic access to versions of the budget proposed during the Washington state budget process. Multiple reports are available, from summary to detailed levels. Two and three-way version comparisons also are available. VRS saves time and money by allowing instant web-based access to data previously distributed in paper format.

Washington Electronic Business Solution (WEBS)

Please note that this information is for government and nonprofit customers. If you are a vendor, please visit Doing Business with the State or Log into WEBS (for vendors). The Washington Electronic Business Solution (WEBS) system is used by customers to solicit bids and by businesses to compete for contracts.