Notice: applying this to your agency.
The IT Project Resources are not meant to replace your agency’s internal project management practices or prescribe how you must operate. Instead, they offer concepts and tools that can strengthen delivery by providing a scalable framework for project level coordination. All project documentation should be maintained throughout each stage in alignment with agency policies and, where applicable, WaTech requirements and oversight expectations.
For Program and Projects
Define the approach for engaging, managing, and monitoring vendor relationships throughout the project lifecycle. Include contract scope, performance expectations, deliverable expectation documents (DED), escalation paths, and alignment with project milestones. Additionally, define the processes that will be used to administer, monitor, and fulfill the obligations of a vendor contract throughout its lifecycle. This includes the processes required to execute, amend, suspend, or terminate a contract.
Key activities include:
- Define how external goods and services will be acquired, evaluated, and managed
- Identify procurement scope and requirements
- Select procurement vehicle (e.g., RFQQ, RFP, master contract)
- Define evaluation criteria and selection process
- Assign procurement roles and timelines
- Identify vendor roles and responsibilities across stages
- Document contract terms, deliverables, and service level agreements
- Establish vendor onboarding and readiness protocols
- Define escalation and issue resolution processes
- Align vendor activities with governance gates and oversight reviews
WaTech available template: Vendor Management Plan, Contract Management Plan