IT Project Resources

This toolkit is only a guide. It is intended to be flexible and scalable. Larger, high-risk projects may follow these guidelines more strictly while smaller, lower-risk projects may choose to apply the project management tools and templates in accordance with the unique needs of the project. The project approach taken should consider severable variables:

1. Organizational culture. What are the organization's capabilities and capacity, and unique project management policies and standards?
2. Project scale. Projects can range from small and simple involving a single business unit to large and complex with multiple large agency impacts.
3. Implementation approach. A project may follow many planning and implementation methodologies, including waterfall, agile, hybrid or planning wave.
4. Project type. There are many different project types including: software upgrade, enhancement, replacement or new implementation, technology infrastructure, telephony and communications, security, privacy and data protection, data management and analytics, web and online portals and facilities relocation.

It is important to select a project management approach that incorporates best practices but is flexible to accommodate the unique aspects of the project.

Toolkit links

• Project Manager's Guidebook
• Project Management Templates
  1. Business Case
  2. Feasibility Study
  3. Project Charter
  4. Staffing Plan
  5. Project Team RACI Matrix
  6. Project Initiation Checklist
  7. Project Management Plan
  8. Benefits Realization Plan
  9. OCM and Communications Workbook
  10. Organizational Change Management Plan
  11. Communications Management Plan
  12. Risk and Issue Management Plan
  13. Procurement Management Plan (Coming Soon)
  14. Kickoff Meeting Agenda
  15. Deliverables Register
  16. Deliverable Quality Review and Acceptance Form
  17. Readiness Checklist (Coming Soon)
  18. Project Status Report
  19. Status Meeting Agenda
  20. QA recommendations and agency response template
  21. Project Change Management Plan
  22. Project Change Request Form
  23. Project Change Request Log
  24. Risks, Actions, Issues, Decisions (RAID) Log
  25. Issue Impact Analysis Form
  26. Post Implementation Review Report
  27. Closeout Checklist
  28. Cost Benefit Analysis Guide
  29. Cost Benefit Analysis Template
  30. Lessons Learned Repository
• Project Management Sample Documents
  • DRS CORE Governance, Oversight and Accountability Plan

Whitepapers

• Agile for non-software projects
• Death by bullet points
• How to respond to QA readiness assessment
• Vendor Managment
• Governance First!
• Effective Governance Part 1: Growing strong, confident and engaged sponsors.
• Effective Governance Part 2: Using your executive steering committee.
• Effective Governance Part 3: Amplify your stakeholder voices.