Notice: applying this to your agency.
The IT Project Resources are not meant to replace your agency’s internal project management practices or prescribe how you must operate. Instead, they offer concepts and tools that can strengthen delivery by providing a scalable framework for project level coordination. All project documentation should be maintained throughout each stage in alignment with agency policies and, where applicable, WaTech requirements and oversight expectations.
This task ensures that all contractual obligations are fulfilled, invoices are processed, and assets are dispositioned in accordance with policy. Agencies, programs, and projects verify that contracts have been fully executed, financial commitments are reconciled, and all assets are accounted for or transferred appropriately. The goal is to complete a clean and compliant closeout that meets statewide procurement and financial standards as part of Stage 9 stabilization. Ensure all contractual obligations are fulfilled, invoices processed, and assets dispositioned in compliance with policy.
For Programs:
Oversee enterprise‑wide contract closeout and dispositioning. Confirm compliance with statewide financial and procurement standards.
For Programs with Agency‑Led Sub‑Projects:
Agencies complete local contract closeout activities. Enterprise team reconciles and validates compliance.
For Projects:
Complete project‑specific contract closeout and asset dispositioning.
WaTech available template: Contract Closeout & Dispositionoing Report Template v1.0.docx