Notice: applying this to your agency.
The IT Project Resources are not meant to replace your agency’s internal project management practices or prescribe how you must operate. Instead, they offer concepts and tools that can strengthen delivery by providing a scalable framework for project level coordination. All project documentation should be maintained throughout each stage in alignment with agency policies and, where applicable, WaTech requirements and oversight expectations.
Standardized tools and templates ensure consistency, transparency, and efficient oversight. WaTech provides sample templates under this IT Project Resources Framework however, it is the choice of the agency which your program or project must use.
Tools
Enterprise Project Management tools (e.g., Jira, MS Project)
- Standardized configuration for issue types, workflows, and reporting.
- Integration with collaboration platforms (Teams, Confluence, SharePoint).
- Dashboards aligned with PMO reporting and oversight requirements.
Collaboration tools (Teams, email, Confluence)
- Defined usage protocols for meetings, documentation, and communication.
- Archiving practices to ensure auditability and knowledge retention.
Document repository
- Centralized storage for all project and program artifacts.
- Version control and access management standards to ensure integrity and security.
Templates
Projects and programs should use Agency PMO‑approved templates, including:
- Project Charter
- Work Breakdown Structure (WBS)
- Schedule Template
- Risk Register
- Issue Log
- Lessons Learned
- Status Report
The WaTech templates are reviewed annually to incorporate lessons learned and evolving best practices.