Notice: applying this to your agency.
The IT Project Resources are not meant to replace your agency’s internal project management practices or prescribe how you must operate. Instead, they offer concepts and tools that can strengthen delivery by providing a scalable framework for project level coordination. All project documentation should be maintained throughout each stage in alignment with agency policies and, where applicable, WaTech requirements and oversight expectations.
Clear accountability ensures consistent monitoring and timely corrective action. Throughout the suite of templates and artifacts created for a program or project, many responsibilities are distributed across teams and roles. However, the responsibilities below focus specifically on the administrative, monitoring, and controlling functions that may not be explicitly captured in other sections of the framework.
Project Management Office (PMO)
- Owns Monitoring and Controlling standards and governance frameworks.
- Oversees compliance and consolidates reporting across the portfolio.
- Maintains enterprise tools, templates, and configuration standards.
Project and program managers
- Monitor performance and report variances against approved baselines.
- Implement corrective actions and escalate risks, issues, or changes as needed.
- Ensure accurate, timely updates to documentation, logs, and baselines.
Governance bodies
- Review escalated risks, issues, and change requests.
- Approve changes and provide strategic direction when variances occur.
- Validate alignment with enterprise priorities and policy requirements.
Team members
- Provide accurate reporting of progress, risks, and issues.
- Follow established processes for documentation, communication, and tool usage.
- Support quality assurance, compliance activities, and continuous improvement efforts.