Notice: applying this to your agency.
The IT Project Resources are not meant to replace your agency’s internal project management practices or prescribe how you must operate. Instead, they offer concepts and tools that can strengthen delivery by providing a scalable framework for project level coordination. All project documentation should be maintained throughout each stage in alignment with agency policies and, where applicable, WaTech requirements and oversight expectations.
For Programs and Projects
Advance and Activate the program’s and/or projects governance body and define its structure, roles, and decision-making protocols to support enterprise-level coordination and oversight. The governance structure must reflect the complexity of the program, including its sub-projects and participating agencies, and ensure that decision-making is consistent, transparent, and scalable across all components.
For Programs with Agency‑Led Sub‑Projects
Key elements of the governance structure should include program-level governance body with executive sponsors, oversight leads, and cross-agency representation. Sub-project governance alignment, including how each agency’s sub-project reports into the program governance framework. Defined roles and responsibilities for decision-makers, reviewers, and escalation contacts. How decisions are escalated across agencies and resolved at the program level. How sub-project deliverables and risks are tracked and reported to the Program. Approval workflows and escalation paths for risks, issues, changes, and deliverables that impact the Program. Integration with WaTech oversight protocols, including gate reviews, reporting cadence, and tier-specific governance expectations, (e.g., Architecture Review Board (ARB)).
WaTech available template: Governance Plan